Privacy Policy

At David Brown Tractor Club, we appreciate that your trust is essential when handling your personal information. We are committed to maintaining the highest standards of data privacy and will only use your information for clearly defined purposes, in line with your data protection rights.

Changes to This Privacy Policy

We may update or amend this privacy policy occasionally. If we make any changes, we will notify you. Where changes significantly affect the way your data is processed or impact your rights, we will provide you with sufficient advance notice so you can exercise any applicable rights under local law (such as objecting to certain processing).

How We Collect Your Personal Information

We mainly collect your information in the following ways:
When you contact us directly via our website to request details about our products or services.
When you purchase a product.
If you provide information on behalf of someone else, you must ensure they have been made aware of this privacy policy before sharing their details.
If you are under 16 years old, please do not provide us with any personal information unless you have permission from a parent or guardian.

Please help us keep your details up to date by informing us of any changes to your contact information or preferences. You can update your preferences by emailing admin@dbtc.co.uk.

What Information We May Collect

We may collect the following personal data about you:

Name

Address

Telephone numbers

Email address

How We Use Your Personal Information

Under UK and EU data protection laws, the use of your personal data must be justified by a lawful basis, which we explain below. The main purposes for which we use your data are:

To provide customer support and respond to your enquiries.
To manage your membership, purchases, and services.
To create a customer profile using the details and preferences you provide, ensuring you receive relevant communications.
To notify you about issues related to your membership or services.
To comply with legal obligations, such as requests from law enforcement or regulatory bodies.

Use of Third Parties

We will not transfer your personal data to third parties except where required by law or legal request as noted above.

How We Keep Your Personal Information Safe

We implement a range of security measures to protect your data, including:

Restricting access to your personal data strictly on a need-to-know basis and for legitimate purposes only.
Transferring data securely by hand or email only when necessary.
Not storing highly sensitive information such as credit card details.
Using password-protected IT systems to prevent unauthorised access.
Regularly monitoring system access to detect and prevent misuse of data.

Although no method of transmission over the internet or electronic storage is completely secure, we take all reasonable steps to safeguard your information in line with applicable data protection laws.

How Long We Keep Your Information

We only retain your personal data for as long as necessary to fulfil the purposes for which it was collected and any related lawful uses. If your data is used for multiple purposes, we keep it until the longest retention period expires, stopping use for shorter purposes once their retention time ends.

Access to your data is limited to those who require it to perform their role. When no longer needed, data is either securely destroyed or irreversibly anonymised.

How to Change Your Privacy Preferences

You may update or withdraw your consent regarding how we use your personal information by:

Requesting details of the data we hold about you, or asking us to correct, delete, or restrict its use.

Emailing admin@dbtc.co.uk

Writing to:

DBTC

P.O. Box 990

Holmfirth

West Yorkshire

HD9 1YH

Contacting Us About This Policy

If you have any questions about this privacy policy or how we use your information, please contact us by:

Email: admin@dbtc.co.uk

Post:

DBTC

P.O. Box 990

Holmfirth

West Yorkshire

HD9 1YH

Your Rights

Under certain conditions, you have the right to:

Request more details about how we use your information.
Receive a copy of your personal data.
Correct inaccuracies in your information.
Request deletion of data we no longer have a lawful reason to use.
Opt out of direct marketing communications.
Receive your personal data in a portable, electronic format.
Restrict our processing of your data.

These rights are subject to certain exemptions to protect public interests (e.g. crime prevention), our legal privileges, and the rights of others.